Preconstruction Administrator

We have an excellent opportunity for a commercial administrator to join our business in Leeds in a role that will work across our estimating and commercial teams. 

Location: Leeds

Hours: 37.5 Hours per week - Monday to Friday 

We are unable to offer certificates of sponsorship to any candidates in this role.

At Kier Construction, we're proud to be the partner of choice for clients across the public and private sectors. With a strong presence in Yorkshire and a growing portfolio of regional projects, we're looking for a Pre-construction Administrator to support our dynamic team in Leeds.

Your role:

As a Pre-construction Administrator, you'll provide vital support across estimating, supply chain management, and commercial functions during stage 2 bids. You'll play a central role in document control, tender coordination, and maintaining accurate records.

Key responsibilities:

• Review and structure tender documents received into Estimating folders and advise requirements to the Information Co-ordinators to create enquiry link.
• Create Document Matrix per project, listing all documents received including title, number and revision – document to be updated as and when addendums / amendments received and maintaining version control.
• Print out and file hard copy of tender documents – drawings and specifications.
• Subcontract tracker document – populate with contact details and update throughout the tender process with dates enquiries issued, quotes received and any declines.
• Send out tender enquiries – set up email template and issue using Viewpoint link created by the Information Co-ordinators.
• Process any amendments received – manage the storage, printing and distribution to the Kier tender team and for enquiries arrange additional Viewpoint links, update the document matrix, and issue addendum enquiry emails.
• Chase quotations to see who will be submitting quotes and by what date.
• Set up enquiry / quote folders on Teams and file quotes received. Print quotes and file hard copy.
• Archiving of records and tender documents.
• Completion of standard company information, declarations and collating supporting information for ITT and pre-qualification submissions
• Subcontract Supply Chain database management and maintenance of data.

What you'll need:

• Experience with document control and version management.
• Strong communication and organisational skills.
• Proficiency in Microsoft 365 (Excel, Teams, SharePoint).
• Ability to prioritise, multitask, and work independently.
• A keen interest in construction project delivery and administration.

What we're looking for:

• Possess an understanding of the practical application of document and version control procedures
• Understand the need to be an effective communicator to liaise with multidisciplinary internal teams, client teams and sub-contractors.
• Diligent, with exacting standards and high degree of accuracy.
• Competent with the Microsoft 365 suite of tools, specifically Excel, Teams, and SharePoint
• Well organised and initiative-taking with the ability to prioritise work, multitask and troubleshoot requesting support as required.
• Good time-management skills
• Interest in project delivery processes, project administration and the wider Construction industry

Rewards and benefits
We're proud to be able to offer our brilliant people a wide variety of benefits that you can tailor to your needs. You can see more information of benefits here.

Diversity and inclusion
Making Kier a diverse and inclusive place to work is a huge priority for us. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here.

As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

We look forward to seeing your application to #joinkier

#LI- SM