Facilities Coordinator

We're looking for a Facilities Coordinator to join our team based in Ipswich

Location: Ipswich, Suffolk
Hours: Full-time - some flexibility on hours available if desired, just let us know when you speak to us.

We are unable to offer certificates of sponsorship to any candidates in this role.

As a Facilities Coordinator, you'll play a vital role in ensuring the smooth operation and compliance of our facilities management services. This position offers an excellent opportunity to coordinate essential activities whilst working collaboratively with contractors, clients, and internal teams. You'll be at the heart of ensuring performance standards are met and risks are minimised.

What will you be responsible for?

As a Facilities Coordinator, you'll be working within the Facilities Management team, supporting them in delivering high-quality operational and compliance management. Your day-to-day will include:

• Coordinating planned preventative maintenance programmes and ensuring statutory compliance documentation is complete and up to date
• Overseeing reactive works allocation and tracking performance to meet contractual timescales
• Maintaining accurate financial records, raising purchase orders, and supporting invoice validation processes
• Monitoring performance against KPIs and preparing supporting documentation for monthly reviews
• Coordinating contractor visits and ensuring all safety and compliance documentation is in place

What are we looking for?

This role of Facilities Coordinator is great for you if:

• You have previous experience working in a similar coordination role within facilities management
• You're highly organised with excellent attention to detail and can manage multiple priorities effectively
• You're proficient in Microsoft Office 365, particularly Excel, and have experience using CAFM systems
• You have strong communication skills and enjoy building collaborative relationships with colleagues and contractors
• You're comfortable working with data to identify trends and support performance reporting

Rewards and benefits

We're proud to be able to offer our brilliant people a wide variety of benefits that you can tailor to your needs. You can see more information of benefits here.

Diversity and inclusion

Making Kier a diverse and inclusive place to work is a huge priority for us. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here.

As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

Due to the nature of this role, you will also be required to complete an Enhanced Disclosure and Barring Service Check (applicants with convictions will be treated on a case-by-case basis. We do not discriminate based on an applicant's conviction history or the details of any convictions disclosed to us). Some roles may also be subject to further pre-employment checks.

We look forward to seeing your application to #joinkier.